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Privacy Policy

We, the company Gruner AG (hereinafter referred to as „the company“, „we“ or „us“), thank you for visiting our website and for your interest in our company and our services. The protection of your privacy during processing is very important to us. Therefore, your personal data will only be processed in accordance with the provisions of German and European data protection law. We want you to feel safe when visiting our website.

Introduction
Data protection law obliges us, as the body responsible for data processing, to ensure the protection of your personal data through a variety of measures. One of these obligations is to inform you transparently about the type, scope, purpose, duration and legal basis of the data processing (see. art. 13 and 14 EU-GDPR). We also address you as the person affected by the data processing as “customer”, “user”, “you”, or “person concerned”. In this data protection declaration, we inform you about the way in which we process your personal data.

Our data protection declaration has a modular structure. It consists of a general part for any processing of personal data and processing situations that come into effect each time a website is accessed, and a special part, the content of which only relates to the processing situation specified there with the indication of the respective offer or product.

GENERAL PART

I. Definitions

  • Following the example of Art. 4 EU-GDPR, this data protection notice is based on the following definitions:
     
  • "Personal data“ (Art. 4 no. 1 EU-GDPR) is any information relating to an identified or identifiable natural person ("data subject"). A person is identifiable if he or she can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, an online identifier, location data or by means of information regarding his or her physical, physiological, genetic, mental, economic, cultural or social identity characteristics. The identifiability can also be provided by means of a linkage of such information or other additional knowledge. The origin, form or embodiment of the information is irrelevant (photographs, video or audio recordings may also contain personal data).
     
  • "Processing" (Art. 4 no. 2 EU-GDPR) is any operation which involves the handling of personal data, whether or not by automated (i.e. technology-based) means. This includes, in particular, the collection (i.e. procurement), recording, organisation, arrangement, storage, adaptation or modification, reading-out, querying, use, disclosure through transmission, dissemination or other provision, alignment, linking, restriction, deletion or destruction of personal data, as well as the modification of a purpose or intended purpose on which data processing was originally based.
    • "Responsible" (Art. 4 no. 7 EU-GDPR) is the natural or legal person, authority, institution or other body that solely or jointly with others decides on the purposes and means of processing personal data.
    • "Third party" (Art. 4 no. 10 EU-GDPR) is any natural or legal person, authority, institution or other body other than the data subject, the person responsible, the processor and the persons who are authorized under the direct responsibility of the person responsible or the processor to process the personal data; this also includes other group-affiliated legal entities.    
       
  • "Processor" (Art. 4 Nr. 8 EU-GDPR) is a natural or legal person, authority, institution or other body, that processes personal data on behalf of the person responsible, in particular in accordance with his or her instructions (e.g. IT service provider). In terms of data protection law, a processor is in particular not a third party.
     
  • "Consent" (Art. 4 no. 11 EU-GDPR) of the data subject refers to any voluntary, for the specific case, informed and unambiguous declaration of will in the form of a declaration or other unequivocal affirmative action by which the data subject signifies his or her agreement to the processing of personal data.


II. Name and address of the person responsible for processing

The body responsible for processing your personal data within the meaning of Art. 4 no. 7 EU-GDPR is:
Gruner AG

Our contact details as well as further information on our company can be found in the imprint information on our website.


III. ​​​​​​Contact details of the data protection officer

Our data protection team, consisting of data protection coordinators and our external data protection officer, are always at your disposal to answer any questions you may have and to act as your contact person regarding data protection.
 

You can reach our data protection team as follows:

  • By post to our address indicated in the imprint with the addition „Data Protection Team“.
  • By E-Mail to datenschutz@gruner.de
     

​​​​​​​IV. Your rights

You can assert your rights as a data subject with regard to your processed personal data at any time using the contact details indicated above under I.II  As a data subject, you have the right as follows:

  • to request information about your data processed by us as per Art. 15 EU- GDPR. In particular, you can request information about the processing purposes, the category of data, the categories of recipients to whom your data has been or will be disclosed, the planned duration of storage, the existence of a right to correction, the deletion, the restriction of processing or objection, the existence of a right to appeal , the origin of your data, in case we have not collected it, as well as the existence of an automated decision-making including profiling and, if necessary, meaningful information on their details;
     
  • as per Art. 16 EU-GDPR, to request the correction of incorrect data or the completion of your data stored with us without delay;
     
  • as per Art. 17 EU-GDPR, to request the deletion of your data stored with us, unless the processing is necessary for the exercise of the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;
     
  • as per Art. 18 EU-GDPR, torequest the restriction of the processing of your data in case you dispute the correctness of the data or the processing is unlawful;
     
  • as per Art. 20 EU-GDPR, to receive the data you have provided to us in a structured, commonly used and machine-readable format or to request the transfer to another person responsible ("data portability");
     
  • to object to the processing in accordance with Art. 21 of the EU GDPR, provided that the processing is carried out on the basis of Ar. 6 Para. 1 s. 1 lit. e or lit. f EU-GDPR. This is especially the case if the processing is not necessary to fulfill a contract with you. If it is not an objection to direct mail, we kindly ask you to explain the reasons why we should not process your data as done by us in case you exercise such an objection. In the event of your justified objection, we will examine the situation and either stop or adjust the data processing or point out to you our compelling reasons worthy of protection, on basis of which we will continue processing;
     
  • as per Art. 7 Para. 3 EU-GDPR your consent given once (also before the validity of the EU-GDPR, i.e. before May 25, 2018) - that is, your voluntary, informed and unambiguous will, made comprehensible by a declaration or other unambiguous confirmatory act, that you agree with the processing of the personal data concerned for one or more specific purposes - to revoke your consent at any time, if you have given such to us. As a result, we are no longer allowed to continue the data processing based on this consent in the future and
     
  • as per Art. 77 EU-GDPR to complain to a data protection supervisory authority about the processing of your personal data in our company, such as the data protection supervisory authority responsible for us: Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg, Königstrasse 10a 70173 Stuttgart.


V. ​​​​​​Legal basis for data processing

In principle, any processing of personal data is prohibited by law and is only permitted if the data processing falls under one of the following justifications:

  • Art. 6  Para. 1 sentence 1 lit. a EU-GDPR ("Consent"): If the person concerned has voluntarily, in an informed manner and unequivocally indicated by means of a declaration or some other unequivocal confirmatory act that he or she agrees with the processing of personal data concerning him or her for one or more specific purposes;
     
  • Art. 6 Para. 1 sentence 1 lit. b EU GDPR: If the processing is necessary for the fulfilment of a contract to which the data subject is a party, or for the implementation of pre-contractual measures taking place at the request of the data subject;
     
  • Art. 6 Para. 1 sentence 1 lit. c EU GDPR: If processing is necessary for compliance with a legal obligation to which the responsible is subject (e.g. a legal storage obligation);
     
  • Art. 6 Para. 1 sentence 1 lit. d EU GDPR: If the processing is necessary to protect the vital interests of the data subject or another natural person;
     
  • Art. 6 Para. 1 sentence 1 lit. e EU-GDPR: If the processing is necessary for the performance of a task that is in the public interest or takes place in the exercise of official authority that has been transferred to the person responsible or
     
  • Art. 6 Para. 1, sentence 1, lit. f EU GDPR ("Legitimate Interests"): If the processing is necessary to safeguard the legitimate (in particular legal or economic) interests of the person responsible or a third party, unless the conflicting interests or the rights of the data subject prevail (especially if the person concerned is a minor).

For the processing operations carried out by us, we specify the applicable legal basis in the following. Processing can also be based on several legal bases.n.


VI. ​​​​​​Data deletion and storage duration

For the processing operations carried out by us, we in the following specifiy how long the data is stored with us and when it will be deleted or blocked. Unless an express storage period is specified below, your personal data will be deleted or blocked as soon as the purpose or legal basis for storage no longer applies. Your data in principle will only be stored in the territory of the Federal Republic of Germany, in a member state of the European Union (EU) or in in another Contracting State to the Agreement on the European Economic Area (EEA), subject  to any passing on in accordance with the provisions in I. VII, I.VIII.

However, storage can take place beyond the specified time in the event of a (impending) legal dispute with you or other legal proceedings or if storage is provided for by statutory provisions to which we, as the person responsible, are subject (e.g. § 257 HGB, § 147 AO). If the storage period prescribed by the statutory provisions expires, the personal data will be blocked or deleted, unless further storage by us is necessary and there is a legal basis for this.


VII. Data security

We use suitable technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties (e.g. TLS encryption for our website), taking into account the state of the art and implementation costs and the nature, scope, context and purpose of the processing as well as the existing risks of a data breach (including its probability and effects) for the data subject. Our security measures are continuously improved in line with technological developments.

We will be happy to provide you with further information on this subject upon request. Please contact in this respect our Data Protection Team.


VIII. Cooperation with contract processors
As with any larger company, we also use external domestic and foreign service providers to process our business transactions (e.g. for the areas of IT, logistics, telecommunications, sales and marketing). These service providers only act according to our instructions and are contractually obliged to comply with the data protection regulations in accordance with Art. 28 of the EU-GDPR.


IX. Precondition for the passing on of personal data in third countries​​​​​​​
As part of our business relationships, your personal data can be passed on or disclosed to third parties. These can also be located outside the European Economic Area (EEA), i.e. in third countries. Such processing takes place exclusively in order to fulfill contractual and business obligations and to maintain your business relationship with us. We will inform you about the respective details of the transfer as mentioned below at the relevant points.

The European Commission certifies that some third countries have data protection that is comparable to the EEA standard through so-called adequacy decisions. In other third countries to which personal data may be transferred, there may not be a consistently high level of data protection due to the lack of legal provisions. If this is the case, we ensure that data protection is adequately guaranteed. This is possible through binding company regulations, standard contractual clauses of the European Commission for the protection of personal data, certificates or recognized codes of conduct. Should you need more detailed information in this respect, please get in touch with our Data Protection Team.


X. ​​​​​​​Automated decision-making process

We do not intend to use personal data collected from you for an automated decision-making process (inlcuding profiling).


XI. ​​​​​​​​​​​​Obligation to provide personal data
The conclusion of contracts with us does not depend on whether you provide us with personal data beforehand. For you as a customer, there is basically no legal or contractual obligation to provide us with your personal data; however, we may only be able to provide certain services to a limited extent or not at all if you do not provide the data needed for this. If this should exceptionally be the case within the scope of the products presented below and offered by us, you will be informed of this separately.


XII. Legal obligation to transmit certain data
Under certain circumstances, we may be subject to a special statutory or legal obligation to provide the lawfully processed personal data for third parties, in particular public bodies (Art. 6 Para. 1 S. 1 lit. c EU GDPR).


XIII. ​​​​​​Change of data protection information
As part of the further development of data protection law and technological or organizational changes, our data protection information is regularly checked for any need for adjustments or additions. You will be informed about changes in particular on our German website under www.gruner.de. This data protection notice is dated  [month and year of publication of the data protection notice].


SPECIAL PART

I Visiting websites

(1) Explanation of the function
You can find information on our company and the services we offer in particular at www.gruner.de along with the associated sub-pages (hereinafter collectively: "websites"). When visiting our website, your personal data may be processed.
 

(2) Processing personal data
When using the website for informational purposes, the following categories of personal data are collected, stored and processed by us:

 "Log data":

When visiting our websites, a so-called log data set (so-called server log files) is temporarily and anonymously saved on our web server. This especially consists of:
 

  • the page from which the page was requested (so-called referrer URL)
  • the name and URL of the requested page
  • the date and time of the call
  • the description of the type, language and version of the web browser used
  • the IP address of the requesting computer, which is shortened so that a personal  
      reference can no longer be established
  • the amount of data transferred
  • the operating system
  • the message whether the call was successful (access status/http-statusccode)
  • the GMT time zone difference

 "Contact form data":

When using contact forms, the data transmitted through them are processed (e. g. gender, surname and first name, address, company, e-mail address and the time of transmisson.
 

(3)  Purpose and legal basis of data processing
We process the personal data specified above in accordance with the provisions of the GDPR, the other relevant data protection regulations and only to the extent necessary. Insofar as the processing of personal data is based on Art. 6 Para. 1 S. 1 lit.f GDPR, the stated purposes also represent our legitimate interests. 

The processing of the log data serves statistical purposes and the improvement of the quality of our website, in particular the stability and the security of the connection (legal basis is Art. 6 para. 1 S. 1 lit. f GDPR). 

 The processing of contact form data takes place to process customer enquieires (legal basis is Art. 6 Para. 1 S. 1 lit. b or lit. f GDPR). 
 

 (4)  Duration of data processing
Your data will only be processed for as long as is necessary to achieve the processing purposes mentioned above; the legal bases specified in the context of the processing purposes apply accordingly. With regard to the use and storage duration of cookies, please refer to point II.I (6). Third parties employed by us will store your data on their system for as long as is necessary in connection with the provision of the services to us in accordance with the respective order.
 

 (5)  Transmission of personal data to third parties; basis of justification
The following categories of recipients who are usually processors (see I.VIII) may havwe access to your personal data:

  • Service providers for the operation of our website and the processing of the data stored or transmitted by the systems (e.g. for data center services, payment processing, IT security). The legal basis for the transfer is then Article 6 Para. 1 s.1 lit. b or lit f GDPR.
  • Government agencies / authorities, insofar as this is necessary to fulfill a legal obligation. The legal basis for the transfer is then Article 6, Para. 1, s. 1, lit c GDPR;
  • Persons employed to carry out our business operations (e.g. auditors, banks, insurance companies, legal advisors, supervisory authorities, parties involved in company acquisitions or the establishment of joint ventures). The legal basis for the transfer is then Article 6 Para. 1 s. 1 lit. b or lit. f GDPR.

With regard to the guarantee of an adequeate level of data protection when the data is passed on to third countries see I.IX. 

In addition, we will only pass on your personal data to third parties if you have given your express consent in accordance with Art. 6 Para. 1 s. 1 lit.
 

 (6) Use of cookies, plugins and other services on our website
We use cookies on our website. Cookies are small text files that are assigned to the browser used by you and stored on your hard drive by means of a characteristic string and through which certain information flows to the body setting the cookie. Cookies cannot run programs or transfer viruses to your computer and therefore cannot cause any damage. They serve to make the Internet offer more user-friendly and effective, i.e. more pleasant for you. Cookies can contain data making it possible to recognize the device used. In some cases, however, cookies only contain information on certain settings that cannot be related to a specific person. However, cookies cannot directly identify a user. 

A distinction is made between session cookies, which are deleted as soon as you close your browser, and permanent cookies, which are stored beyond the individual session.

With regard to their function, a distinction is made between the cookies as follows:

  • Technical cookies: These are absolutely necessary to navigate the website, use basic functions and ensure the security of the website; they do not collect information about you for marketing purposes nor do they store which web pages you have visited;
  • Performance cookies: These collect information about how you use our website, which pages you visit and, for example, whether errors occur during website use; they do not collect information that could identify you - all information collected is anonymous and is only used to improve our website and find out what is of interest to our users;
  • Advertising cookies, Targeting cookies: These are used to offer the website user needs-based advertising on the website or offers from third parties and to measure the effectiveness of these offers; advertising and targeting cookies are stored for a maximum of 13 months;
  • Sharing cookies / Social media plugins: These are used to improve the interactivity of our website with other services (e.g. social networks); sharing cookies are stored for a maximum of 13 months.

Any use of cookies that is not absolutely technically necessary constitutes data processing that is only permitted if there is a corresponding legal basis. This may be your consent pursuant to Art. 6 para. 1 sentence 1 lit. a EU-GDPR or our legitimate interest pursuant to Art. 6 para. 1 sentence 1 lit. f EU-GDPR. This applies in particular to the use of advertising, targeting or sharing cookies. Furthermore, we will only pass on your personal data processed by cookies to third parties if you have given your express consent to do so in accordance with Art. 6 para 1, s. 1 lit. a GDPR. 

Of course, you can refuse cookies at any time, provided your browser allows this. However, we would like to point out that in this case you will not be able to use all the functions of our website to their full extent.
The help function in the menu bar of most web browsers explains how to stop your browser from accepting new cookies, how to let your browser know when you receive a new cookie or even how to delete all cookies you have received.

We currently use the following cookies:

Vimeo
Our website uses plugins from the Vimeo video portal. The provider is Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA. If you visit one of our pages equipped with a Vimeo plug-in, a connection to the Vimeo servers is established.

The Vimeo server is informed which of our pages you have visited. Furthermore, Vimeo  obtains your IP address. This also applies if you are not logged in to Vimeo or do not have a Vimeo account. The information recorded by Vimeo is transmitted to the Vimeo server in the USA. If you are logged into your Vimeo account, you enable Vimeo to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your Vimeo account. You will find further information on the handling of user data in Vimeo's data protection declaration at: https://vimeo.com/privacy.

Bugherd
This website uses the "Bugherd" tool for software error management from Macropod Software Pty Ltd ACN 147 992 032 of Level 1, 64 Church Street, Traralgon VIC 3844, AU. BugHerd is used for internal logging of software errors so that they can be rectified more easily. If you have activated JavaScript in your browser and have not installed a JavaScript blocker, your browser may transmit personal data to Bugherd. You will find further information on the handling of the transferred data in Bugherd's data protection declaration: bugherd.com/privacy/. You can prevent Bugherd from collecting and processing your data by deactivating or blocking the execution of script code in your browser.

 

II. Applicants

(1) Your way to us

You have the opportunity to apply with us via our applicant portal www.action-bei-gruner.de.

Please use the encrypted upload function contained therein to apply for jobs with us. Alternatively, you can also send us your application by e-mail, but please note that in this case we cannot guarantee the confidentiality of your data. Although we offer transport encryption (TLS) via our mail server, confidentiality may depend on various mail relay servers over which we have no control.. Whether they also use TLS and whether they evaluate the emails is beyond our knowledge and influence. If you have any concerns in this regard, please use the postal service for your application. 

If you apply via our general contact form, the data will be transmitted to us in encrypted form. We wish to point out that messages received in this way do not reach the Human Resources Department directly, but are first processed as general mail. The employees in charge then forward the applications to the Human Resources department. Only from this point on your data will be accessible only to the persons responsible for processing your application. This is technically not feasible any other way. If you apply via our general contact form, you agree to this procedure.
 

Applicant data will be processed exclusively for the purpose of processing your application, stored for a maximum of six months after the end of the selection process and then deleted.

In the context of an application, the following personal data will be processed by us:
 

  • all data that you have provided to us in the course of the application process (e.g. in your application documents or interviews)
  • if necessary, additional data that we have permissibly collected in the course of the application process (e.g. from public sources such as professional networks)
  • this may also include special categories of personal data (e.g. severely disabled status, racial and ethnic origin, religious or philosophical beliefs or trade union membership), provided these have been transmitted to us by one of the two aforementioned means. 

(2) Talent pool

Gruner AG would like to stay in contact with you even after an unsuccessful application process. We have set up an internal talent pool for this purpose. When you apply with us, we ask you to consent to the inclusion of your applicant data (all data that we have received from you as part of the application process or have permissibly collected from other sources) in our talent pool. This consent has the following effects:

  • we match your applicant data with the requirements of other vacant positions in our company
  • if there is a match with a suitable vacant position, we will contact you and give you the opportunity to initiate a new application process.
     

Your data will remain stored in our talent pool for a maximum of two years and will be deleted thereafter unless you give us your consent to be included in our talent pool again in a new application process.

The declaration of your consent is voluntary. You can refuse it without giving reasons and without having to fear any disadvantages because of this. Giving your consent will not have any positive or negative effects on the current application procedure.   

You have the option to revoke your consent at any time without giving reasons. Please use our contact details mentioned under I.II for this purpose. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation. As far as  there is another legal basis for the further processing of your data, Gruner AG is authorised to do so. Otherwise, your data will be deleted upon revocation of consent.   


III. Business partners
​​​​​​​You have the option of contacting us by telephone or by e-mail.

In the event of a contact over the phone, we collect information for a caller identification (phone number display). If your phone number is not suppressed or withheld, we thus see the phone number from which you are calling us. The phone number, the call date and the call time are automatically stored by our telephone system and will only be used to call you back if you have asked us to or if your call was abandoned due to technical problems. These dates will be deleted after 4 weeks at the latest. We do not record calls. 

When contacting us by e-mail, this e-mail will be stored and used for the purpose that you indicated in your e-mail (e.g. product order)

In case you order products or information material, we will create a customer account for you. The customer account contains the following data:

  • The name and contact details of the company for which you are placing the order
  • Your first and last name as a contact person
  • For every order processed via this customer account, we save as follows:
    • Date of order and date of delivery
    • Ordered products
    • Current order status (ordered – delivered – completed)

These data are required to process your order and are only processed for this purpose (art. 6
para 1 s. 1 lit. b EU-GDPR).